Keeping Confidential Information Safeguarded In Your Business

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Keeping Confidential Information Safeguarded In Your Business

9 November 2015
 Categories: , Blog

If you run a small business where you are in contact with confidential information belonging to your clients, you will want to take necessary steps in keeping it safe. Dealing with information that should not be exposed to others will take precautionary measures to make sure it is safeguarded at all times. Here are some ways to help keep hard copies of important confidential information out of the view of others.

Deal With Employees

If you have employees working in your business, they will need to be trained in the proper protocol when handling confidential information. Have each employee sign a confidentiality agreement if they are going to be exposed to the information directly. This will protect you as a business-owner from being blamed if information is stolen from an employee. They will be less apt to use the information, as they will be liable for its dispersal. Be wary in who will have access to the information by limiting it to only a few trusted employees.

Keep Under Lock And Key

Information that should not be shared will need to be kept locked away from others to ensure its safekeeping. Use filing cabinets with heavy-duty locks to file away hard copies of information and place these in a locked room. Use key code entry to gain access to the room so there is a history of who has accessed the information. Using fingerprint or facial recognition locking software will also help keep information in the eyes of only certain employees. When an employee is fired or quits, you will need to have a locksmith such as Hicks Safes & Locks Inc reprogram the system or add a new locking mechanism to the area.

Use Surveillance Equipment

Place cameras in your business to help keep employees from trying to gain access to information on the sly. Place a camera outside the room with the documentation, as well as another inside the room. This will show which files were accessed and who had used them.

Have A Disposal System

When a customer no longer needs services from your business, records will need to be disposed of properly so information does not get in the wrong hands. Use a shredding service to destroy all hard copies of documentation you had kept in your company. These services come to your establishment and shred the information in a truck while on the premises. You will be able to watch the procedure via monitor outside the truck so you are sure no one had read the information before it was destroyed. The service will also take the destroyed papers to be recycled.

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securing the shed on your property

How do you secure a shed on your property? Most of the time, a shed isn't located close to the house, so it can be easily broken into and burglarized without you even knowing it until you go to get something out of it just to find that it is gone. Using the right locks and taking the right security measures can help take your shed out of a burglar's plans. This blog will help you find information about securing your shed with locks and other security measures. Hopefully, you will never have to go through the process of filing a theft claim because of the unsecured shed.